Campus Organization Registration Packet
Step 1 of 7 - I. Organization Information
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Organization Name
*
Purpose
*
Please select a type of Organization
*
Sports Recreational
Professional
Mutual Interest
Cultural
Spiritual
Graduate Program
Departmental
Name of Department
*
Qualification For Membership
*
Member Fees/Dues
*
Meeting Time/Place
*
Social Activities
*
Community Service Activities
*
Please note: Two (2) community service projects must be completed and verified per semester.
Presidedent
*
Name
Student T#
Phone
Email
Address
Vice President
Name
Student T#
Phone
Email
Address
Treasurer
Name
Student T#
Phone
Email
Address
Secretary
*
Name
Student T#
Phone
Email
Address
Other(s)
Title
Name
Student T#
Phone
Email
Address
Does your organization have any national and/or regional affiliation?
*
Yes
No
Current National Officer
Name
Title
Phone
Address
Current Regional Officer
Name
Title
Phone
Address
Primary On-Campus Advisor
*
Name
Title
Phone
Email
Address
Secondary On-Campus Advisor
*
Name
Title
Phone
Email
Address
Off-Campus/Graduate Advisor
Name
Title
Phone
Email
Address
Please type member(s)
First Name
Last Name
Student T#
Phone
Or, attache a file in a form of excel or word document
Accepted file types: xsl, xslx, doc, docx.
We certify that we have received and read the most current version of the Student Organization Handbook and agree to abide by all of the guidelines governing student organizations as set forth by the state of Texas, Texas Southern University, and this registration document including, but not limited to:
The above named organization complies with all applicable Federal and State Regulations.
The information submitted is true and correct.
A current copy of the organization’s constitution and by-laws, membership roster with contact information and an activities calendar is on file in the Office of Campus Organizations.
All officers and members of the organization must be enrolled at Texas Southern University and meet the requirements for student leaders in accordance with the Office of Campus Organizations and the Division of Student Services.
Each organization must have a minimum of four (4) members to register; each officer must maintain a 2.5 cumulative GPA.
One Officer and one Advisor must attend the mandatory Campus Organization workshop in both the Fall and Spring semesters; it is a part of the registration process.
Both advisors for this organization are employed as a full time faculty or staff member at Texas Southern University and each Advisor’s original signature is on file in the Office of Campus Organizations.
Must complete two (2) community service projects per semester; a penalty will be implemented if not completed by the deadline set by the Office of Campus Organizations and the Division of Student Services.
Able to host one (1) on-campus fundraiser per semester not including Homecoming and Spring Fest (no food sales outside of Homecoming and Spring Fest).
Inform the Office of Campus Organizations immediately of any changes in their officers/advisors in written communication.
Booking facilities/events must adhere to: submitting the facilities request form with all proper signatures/approvals into the Office of Event Services 14 business days prior to the event; all postings must be approved and stamped prior to advertising; any organized activity/event not booked through the Office of Event Services will be subject to cancellation.
All on/off campus financial obligations must be met in order to register or remain active which includes registration and penalty fees, as applicable.
Membership intake related activities must be approved by the Office of Campus Organizations and the Division of Student Services and is subject to disciplinary action if the proper policies and procedures are not followed.
Officer Signature
Date
Date Format: MM slash DD slash YYYY
Advisor Signature
Date
Date Format: MM slash DD slash YYYY
Approved by: Coordinator, Campus Organizations
Approved by: Vice President of Student Services
As advisors, we agree to carry out the responsibilities as outlined in the policies governing student organizations as well as the following:
Read and be knowledgeable of the regulations governing student organizations.
Assist the organization(s) in the development and implementation of its programs.
Affix my signature for approval to all school, financial, and related documents at least 96 hours prior to the start of the event.
Ensure the attendance of myself or my co-advisor(s) at all organization events (weekly meetings, community service projects, fundraisers, etc.).
Ensure that all activities that are sponsored by the organization will be limited to Texas Southern University students and their authorized guests.
Please note: Advisors are only able to advise two (2) organizations at one time per semester.
Because advisors play such a key role in an organization’s operation, it is mandated that prospective advisors work with no more than two student organizations at one time per semester.
If neither advisor is able to attend an event, an alternate advisor from the faculty/staff of Texas Southern University may be chosen with the approval of the Coordinator of Campus Organizations or Director of Student Activities 96 hours prior to the event. Events not attended by an advisor at the start of the event will be subject to the event being terminated immediately. If termination occurs, any fees paid in support of the event will not be refunded. Furthermore, a second offense may result in the loss of recognition by the university for a period to be determined by the Coordinator of Campus Organizations and the Director of Student Activities.
I agree to the above conditions by affixing my signature below:
Primary Advisor Signature
Second Advisor Signature
Graduate Signature
Organization Communication Log (For Office Use Only)
Date
Time
Officer Contacted
Notes
Initials
Added to the directory
Added to Gmail
Added to Community Service database
Added to the President's database
Registration letter completed
Registration letter emailed